Personnel: Meetings, 1971-1975

A. General Information (1.5 cubic ft.), 1965-2002, contains: annual reports (1969-1974, 1976-1989, 1995-1997, and 1999-2000); bylaws and guidelines; student and parent handbooks; and information pertaining to the history of METCO. Early documents such as those of the Lincoln and Newton METCO Coordinating Committees, a proposal by Leon Trilling for the program, and METCO's founding papers are included. Of particular interest is the Carnegie Corporation grant material and the 1975-1976 Massachusetts Department of Education Assessment of Students in METCO Programs.

B. Finance (1.5 cubic ft.), 1967-2000, contains: budget material; year end reports; comparisons of costs by school; financial statements; correspondence with and recommendations from the Massachusetts Department of Education; grant proposals for the general program (grant proposals for programs in individual schools can be found in Series 5. School District Support Services and grant proposals for the both the general program and individual schools can be found in Jean McGuire's files, Series 1C.2); and newspaper clippings on fund raising, the Massachusetts Department of Education, funding for METCO and METCO's use of funds.

C. Governance

1. Board of Directors (4.25 cubic ft.), 1965-2002, contains information relating to the METCO Board of Directors, its committees, and the Board's relationship to other administrative units, staff, schools, and METCO families. Meeting minutes, correspondence, reports, and member lists comprise the majority of material. Information on the Board of Directors organizational structure is included. Records from the Presidents of the Board consist largely of correspondence.

2. Directors/Executive Directors (23 cubic ft.), 1964-2004, is comprised of the records of METCO's four Directors/Executive Directors: Robert Hayden; Ruth Batson; Joseph Killory; and Jean McGuire. This subseries includes: administrative policies and reports; staff meeting minutes; correspondence; financial, grant, and fund-raising information; and documentation of the activities of the main office and the school districts. School files are arranged alphabetically by school district and include correspondence, committee lists and notes, host family information, and material on the schools and surrounding communities. A large number of grant proposals for both METCO Inc.'s main office and the individual school districts are present.

3. Associate Directors (7.25 cubic ft.), 1973-2000, contains the records of four Associate Directors: Stephen E. Shaw; Russell Williams; Sandra Vaughn; and John Shandorf. These records document the relationship between the METCO administration and the Massachusetts Department of Education, community organizations, coordinators, students, and parents. They consist of correspondence, reports, financial material, memoranda, and newspaper clippings. Additionally, the Associate Directors files contain records pertaining to individual school districts. These records include correspondence with school districts, schedules, newsletters, reports, and transportation information. Ruth Batson's files as Associate Director are located with her Director files in Series 1C.2.

4. Parent Council, Inc. (.5 cubic ft.), 1966-1999, contains material created by the METCO Parent Council. The Parent Council served as a liaison between the Board of Directors and all parents involved with METCO. Records consist of correspondence, meeting minutes, public relations material, information and resources for parents, and annual reports.

D. Legislative (1.5 cubic ft), 1966-2002, contains: correspondence, both internal and with government officials; data concerning METCO towns, legislators, and legislation; reports on aspects of METCO by the Massachusetts Department of Education; court cases pertaining to METCO's activities; and information on relevant Massachusetts general laws. One highlight of the subseries includes files on METCO's Lobby Day, 1987-2002. The lobby day records document preparation for lobbying, the day's activities, and community and government support for and opposition to the program.

E. Public Relations (26 cubic ft.), 1960-2005, is comprised of material created by the Public Relations Department. Records include: newspaper clippings and magazine articles; mailing lists; alumni information; newsletters; flyers and posters; student, host family and staff directories; press releases; correspondence; information packets; reports; and audio-visual material. The majority of records in this subseries are PR directors' Marcus Mitchell and Jeannette Sanders files. Their files include large amounts of correspondence, documentation of area organizations, internal and external reports, and information on colleges and universities as well as information regarding METCO sponsored events, legislative issues, and community resources. The audio-visual material documents METCO events, staff, and students. Particularly well-represented are the 10th and 20th anniversary celebrations, METCO proms and fashion shows, and school activities. The audio-visual material is comprised of photographic prints, negatives and slides as well as audio cassettes, reel-to-reel audio tapes, and VHS and Beta video cassettes.